BUCOF

How it works · One working shift

The shift is long. The information can’t wait.

Toolbox starts at 05:00. The shift finishes at 18:00. Between the two, every delivery creates information the rest of the team needs.

Four roles, one delivery

Who needs that information.

  • Site engineer / supervisor

    Receive the supply. Finish at 18:00 without a pile of dockets to scan.

    Uses: App · Today

  • Project engineer

    Check today’s quantities and productivity in the project tracker.

    Uses: Tracker · CSV

  • Senior project engineer

    Understand today’s results before planning the next shift.

    Uses: Reports

  • Cost admin

    Start tomorrow’s goods receipts with the evidence already available.

    Uses: PDF · Goods receipts

Capture once at receipt. Keep the information moving.

One delivery, Friday to Tuesday

An illustrative journey: book ahead, capture during the shift, use the records across the team.

  1. Fri 10, 15:10 · In the officeBook ahead
  2. Mon 13, 06:52 · At the gateReceive on site
  3. Mon 13, 06:55 · Minutes laterValidate in the office
  4. Mon 13, 17:30 · Across the teamUse today’s records

Book Monday’s supply

Friday 10 Jul · In the office

  • Project engineer
  • Web

Booked on the cost code.

Book Monday’s 32 t of DGB20 against Base course, CS.PV.BC. Select the supplier and work resource from your project libraries.

  • Office → site
  • App

Assigned before it arrives.

The site engineer receives the booking in Today. Supplier, resource, expected quantity and cost code travel with it.

Riverside Quarter
Cost codes
Cost codes
RESOURCES
Shown
NAME · WBS COST CODE
Civil Works
CS · scope of work · 9 activities · 31 sub-activities
Pavements
CS.PV · 4 sub-activities
Subgrade preparation
CS.PV.SG · 3 resources
Base course
CS.PV.BC · 2 resources
DGB20 road base
inherits · CS.PV.BC · Northgate Aggregates · 32 t
Water cart hire — 13 kL
inherits · CS.PV.BC · Kurrajong Plant Hire · 8 hr
Wearing course
CS.PV.WC · 4 resources
Kerb & channel
CS.PV.KC · 1 resource
Drainage
CS.DR · 6 sub-activities
Stormwater
CS.DR.SW · 2 resources
RCP 375 stormwater pipe
inherits · CS.DR.SW · Harbourline Concrete · 12 EA
New resource
Under CS.PV.BC — Base course
WORK RESOURCE
road base
DGB20 road base — base course
WRL-0412 · Material · Pavements
t
DGB40 road base — deep lift
WRL-0414 · Material · Pavements
t
Recycled road base — RCA 20 mm
WRL-0419 · Material · Pavements
t
Road base haulage — truck & dog
WRL-0890 · Plant & Equipment
hr
4 of 128 Work Resource Library items
COST CODE
CS.PV.BC
Pavements — base course
SUPPLIER
Northgate Aggregates
MATCHING
PO / ORDER №
PO 47-0112
DELIVERY DATE
Mon 13 Jul 2026
QUANTITY
32
UNIT OF MEASUREMENT
t
BOOK A SITE ENGINEER
SW
S. Whitfield — 14 booked Mon
Cancel
Create & book
DGB20 road base — base course
WRL-0412 · Material · Pavements
t
DGB40 road base — deep lift
WRL-0414 · Material · Pavements
t
Recycled road base — RCA 20 mm
WRL-0419 · Material · Pavements
t
Road base haulage — truck & dog
WRL-0890 · Plant & Equipment
hr
4 of 128 Work Resource Library items

Receive on site

Monday 13 Jul · At the gate

Photograph the docket. AI reads it. You certify what arrived.

  • Toolbox · Shift starts

Know what’s coming.

Today’s booked deliveries are already assigned to the site team, with their cost codes.

    • Site engineer / supervisor
    • App

    The truck’s at the gate.

    Open Today and select the delivery that arrived. The booking gives the docket its project context.

    06:52
    TODAY
    SW
    Riverside Quarter
    TODAY’S PROGRESS
    0
    / 14 certified
    0 done
    14 pending
    0 partial
    0 postponed
    4-day clear streak
    · clear today’s list to keep it
    Certify a delivery
    Not in today’s list? Start here
    Assigned to you today
    14 to certify
    To certify
    DGB20 road base
    CS.PV.BC
    32 t
    Today · 06:55
    To certify
    N32 concrete · 20 mm
    CS.DR.PT
    5.2 m³
    Today · 07:30
    To certify
    RCP 375 stormwater pipe
    CS.DR.SW
    12 EA
    Today · 08:15
    To certify
    To certify
    DGB20 road base
    CS.PV.BC
    32 t
    Today · 06:55
    DGB20 road base
    CS.PV.BC · 3 deliveries today
    2 / 3
    06:55
    DKT-4471-A
    32.48 t
    Certified
    09:30
    DKT-4478-A
    31.90 t
    Certified
    12:30
    Next truck
    32 t
    To certify
    Each docket, its own certificate
    64.38 of 96 t
    • Photo → delivery details
    • App

    Photograph. Review.

    AI extracts the supplier, docket number, material and quantity. Check the details against the docket and what actually arrived.

    6:53
    Review delivery
    STEP 2 OF 3 · REVIEW
    DOCKET
    1 photo · tap to view
    Delivery details
    read-only · tap mic to fix
    SUPPLIER
    Northgate Aggregates
    DOCKET №
    DKT-4471-A
    MATERIAL
    Road base
    GRADE / SPEC
    DGB20
    QUANTITY · NET
    32.48 t
    DELIVERY DATE & TIME
    Today · 06:52
    COST CODE
    CS.PV.BC
    QUANTITY · NET
    32.48 t
    • Site engineer / supervisor
    • App

    Certify what you accepted.

    Record full, partial or rejected supply. Confirm the accepted quantity and explain any discrepancy.

    06:54
    Certified
    CERTIFIED
    LOG #4471
    DGB20 road base
    Northgate Aggregates Pty Ltd · 32.48 t · Docket
    DKT-4471-A
    2 photos — docket & material
    SIGNATURE
    Sam Whitfield
    Site Engineer · Riverside Civil
    CERTIFIED
    13 JUL 2026
    CERTIFIED AT
    13 Jul 2026 · 06:54
    LOCATION (GPS)
    33.8150° S, 151.0011° E
    INTEGRITY
    Signed on device · synced
    View log
    Back to Today
    Material photographed
    Docket
    Material · just now
    Hold to certify
    Certified · 32.48 t · DGB20
    HOLD 1.5s
    Signed under your name

Several loads? Certify each docket against the same resource. Unbooked supply can be captured and allocated by the office later.

Validate in the office

Monday 13 Jul · Minutes later

The certified delivery is already in the office, with its evidence.

    • Site → validation queue
    • Web

    Already in the office.

    The certified delivery reaches the reviewer with its docket photo, named certification, accepted quantity and cost code.

    Riverside Quarter
    Validation queue
    Search logs, suppliers…
    SHOW
    To validate
    Partial
    Postponed
    Unallocated
    Validated
    By status
    By assignee
    List
    Board
    This week
    To validate
    4
    DGS20 subbase
    CS.PV.SB
    today 06:41
    CERTIFIED
    JO
    J. Okafor
    N32 concrete · 20 mm
    CS.ST.FT
    yesterday
    PARTIAL
    DR
    D. Reyes
    Bedding sand
    CS.DR.SW
    2 days ago
    CERTIFIED
    DR
    D. Reyes
    Excavator hire — 20 t
    Postponed
    3
    Precast pit · 900 × 900
    CS.DR.PT
    yesterday
    POSTPONED
    SW
    S. Whitfield
    Kerb & channel
    CS.PV.KC
    9 days ago
    POSTPONED
    DR
    D. Reyes
    Unallocated
    2
    Excavator hire — 20 t
    CS.PV.EW
    yesterday
    UNALLOCATED
    TA
    T. Abara
    Bedding sand — 18 t
    CS.DR.SW
    5 days ago
    UNALLOCATED
    TA
    T. Abara
    Validated
    28
    DGB20 road base
    CS.PV.BC
    today 06:54
    CERTIFIED
    VALIDATED
    SW
    S. Whitfield
    SL82 reinforcing mesh
    CS.ST.FT
    yesterday
    VALIDATED
    DR
    D. Reyes
    RCP 375 stormwater pipe
    CS.DR.SW
    yesterday
    VALIDATED
    JO
    J. Okafor
    DGB20 road base
    CS.PV.BC
    today 06:54
    CERTIFIED
    VALIDATED
    SW
    S. Whitfield
    • Authorised reviewer
    • Web

    Evidence beside the fields.

    Review the record. Approve it or send it back for correction while the delivery is still fresh.

    BUCOF
    Delivery Certification
    Home
    Projects
    Validation queue
    Suppliers
    Cost codes
    Work resources
    17
    SW
    A. Marshall
    Senior PE · Validator
    Riverside Quarter
    Validation queue
    Validation queue
    06:40
    Excavator hire — 20 t
    06:54
    DGB20 road base
    07:02
    Kerb units — barrier
    07:11
    Geotextile — 200 gsm
    DGB20 road base
    Log 4471 · CS.PV.BC · S. Whitfield · today 06:54
    VALIDATED
    2 photos — tap to view
    SIGNATURE
    Sam Whitfield
    GPS · TIME
    33.8150° S, 151.0011° E
    13 Jul 2026 · 06:54:12 · synced
    SUPPLIER
    Northgate Aggregates
    DOCKET №
    DKT-4471-A
    MATERIAL
    Road base
    GRADE / SPEC
    DGB20
    QUANTITY
    32.48 t — planned 32
    DELIVERY DATE & TIME
    Today · 06:52
    COST CODE
    CS.PV.BC
    Advanced
    Vehicle · Gross · Tare · Weighed out · Refs +1
    Validated by A. Marshall · today 07:20
    • Daily export → SharePoint

    Filed for the whole team.

    The daily export brings delivery photos and PDF certificates into your project’s SharePoint folder, alongside a CSV of certified resource lines.

    DELIVERY CERTIFICATE
    CERTIFIED IN FULL
    DOCKET №
    DKT-4471-A
    SUPPLIER
    Northgate Aggregates
    PROJECT
    Riverside Quarter · Package C
    CLIENT
    Kestrel Bay Developments
    LINE ITEMS
    №
    MATERIAL / GRADE
    COST CODE
    QUANTITY
    1
    DGB20 ROAD BASE
    CS.PV.BC
    Pavements — base course
    32.48 t
    CERTIFICATION
    DELIVERED
    13 Jul 2026 · 06:52
    CERTIFIED BY
    S. Whitfield · Site Engineer
    CERTIFIED AT
    13 Jul 2026 · 06:54 AEST
    LOCATION (GPS)
    33.8150° S, 151.0011° E
    VALIDATED BY
    A. Marshall · Project Engineer
    VALIDATED AT
    13 Jul 2026 · 07:20 AEST
    OUTCOME
    Certified in full — no variance
    DECLARATION
    The signatory confirms the material described above was received on site, checked against the supplier docket and certified in the quantity and condition recorded. Photographic evidence is attached on the pages that follow.
    Issued by BUCOF · 13 Jul 2026 · 07:20 AEST
    S. Whitfield
    S. Whitfield
    Site Engineer · Certifier
    Signed at certification · 13 Jul 2026 · 06:54 AEST
    AUDIT TRAIL
    EVIDENCE
    13 JUL 2026
    06:53
    S. Whitfield
    Docket captured — 1 photo
    06:53
    BUCOF AI
    Draft read from docket: supplier, docket №, material, grade, quantity
    06:54
    S. Whitfield
    Certified in full on device · signature captured
    06:54
    BUCOF
    Synced · files written to SharePoint
    07:20
    A. Marshall
    Validated (PE) — no query raised
    07:20
    BUCOF
    Certificate issued
    full size on the pages that follow
    …_docket_1.jpg
    p. 2
    …_material_1.jpg
    p. 3
    Docket DKT-4471-A · Northgate Aggregates Pty Ltd · 13 Jul 2026 · Riverside Quarter — Package C
    Page 1 of 3
    VALIDATED BY
    A. Marshall
    A. Marshall · Project Engineer
    Validated in BUCOF · 13 Jul 2026 · 07:20 AEST
    Cost tracker · Riverside Quarter.csv
    SharePoint › Riverside Quarter › Cost tracking
    UPDATED 17:00
    DATE
    DOCKET
    COST CODE
    RESOURCE
    QTY
    UNIT
    09 Jul
    DKT-4386
    CS.PV.SG
    DGS20 subbase
    28.10
    t
    10 Jul
    DKT-4398
    CS.PV.BC
    Water cart hire — 13 kL
    8
    hr
    13 Jul
    DKT-4471-A
    CS.PV.BC
    DGB20 road base
    32.48
    t
    +1 row appended to your existing tracker
    WBS-coded · opens in Excel

Use today’s records

Monday 13 Jul · Before the shift ends

Use today’s records before tomorrow starts.

  • Project engineer
  • Web

Check the day’s quantities.

Use the CSV in your existing tracker to check supplied and remaining quantities. Combine it with production and cost data to assess today’s productivity.

  • Senior project engineer
  • Web

Plan the next shift.

Review delivery status and outstanding records. Use the team’s updated tracker to decide what tomorrow needs.

BUCOF
Delivery Certification
Home
Projects
Validation queue
Reports
Suppliers
Cost codes
Work resources
People
Integrations
RC
R. Calder
Manager · read-only
Riverside Civils Ltd
Reports
Search projects, activities…
Reports
Refreshes every 24h — nightly at 01:00. Home stays operational.
All time
Today
This week
Last week
This month
Last month
This quarter
Last quarter
This year
Custom
Certifications over time
July · 1.1k total
212
W1
248
W2
201
W3
234
W4
251
this wk
Status mix — this month
Validated
66%
Certified
16%
Partially certified
9%
Rejected
3%
Postponed
6%
Avg postpone age ★
3.4d
W1
2.8d
W2
2.2d
W3
1.9d
W4
2.1d
this wk
Team throughput
certified · this month
J. Okafor
64
D. Reyes
57
T. Abara
48
M. Chen
41
Supplier scorecard ★
last 30 days
SUPPLIER
DELIVERIES
CERTIFIED
PARTIAL
Harbourline Concrete
18
94%
1
Northgate Aggregates
12
92%
1
Ridgeway Steel & Mesh
8
100%
0
Kurrajong Plant Hire
6
83%
1

Use Today and the validation queue for current delivery status during the shift. Summary reports refresh nightly.

Monday 13 Jul · End of the shift

  • Shift finishes

Head home. The record stays.

Dockets captured during the shift are already shared. The next team can use them without waiting for someone to scan a pile of paper after work.

Today · 18:0012 of 12 deliveries handled
10 certified · 1 partial · 1 postponedNothing left to scan

Tuesday 14 Jul · Next morning

  • Cost admin
  • Web

Start goods receipting.

Open yesterday’s evidence and certified quantities. Check the PO, prepare goods receipts in your accounting system and match supplier invoices as they arrive.

Certificate · PDFDKT-4471-A · DGB20 road base
32.48 t · CS.PV.BCPO 47-0112 · Northgate AggregatesGoods receipt matched to the PO

At claim cut-off, the delivery evidence is already there.

Claim readiness also depends on purchase orders, invoices, goods receipts and the contract’s requirements.

BUCOF
Delivery Certification
Home
Projects
Validation queue
Suppliers
Cost codes
Work resources
17
SW
A. Marshall
Senior PE · Validator
Riverside Quarter
Home
Search resources, suppliers, logs…
Today — Riverside Quarter
‹ This week ›
DELIVERIES TODAY
48
CERTIFIED
39
PARTIAL
5
REJECTED
2
POSTPONED
2
VALIDATED
31
Today’s status
48
deliveries
Validated
31
Certified
8
Partial
5
Rejected
2
Postponed
2
On the floor today
Validated
Certified
Open
Postponed
Rejected
J. Okafor
JO
3 done
3/6
D. Reyes
DR
4 done
4/6
T. Abara
TA
2 done
2/4
M. Chen
MC
1 done
1/3
CERTIFICATION COVERAGE ★
SYNCED 2m
94%
45 of 48 planned certified
3 uncaptured: 1 postponed · 2 not arrived
POSTPONEMENT AGING ★
2.1d
avg age of open postponements
< 24h
1
1–3 d
1
> 3 d
0
CLEAR-QUEUE STREAK
5d
on pace — 2 left today
Supplier scorecard ★
last 30 days
SUPPLIER
DELIVERIES
VALIDATED
CERTIFIED
PARTIAL
REJECTED
Harbourline Concrete
18
14
94%
1
0
Northgate Aggregates
12
9
92%
1
0
Ridgeway Steel & Mesh
8
8
100%
0
0
Kurrajong Plant Hire
6
3
83%
1
1
CERTIFICATION COVERAGE ★
SYNCED 2m
94%
45 of 48 planned certified
3 uncaptured: 1 postponed · 2 not arrived

Built for the site

Gloves on. Work goes on.

Built for gloves, glare and noise.

  • The day’s work. Already in your hand.

    Your assigned deliveries, quantities and cost codes in one Today list.

  • Big targets. Room to tap.

    Generous spacing and large actions for the way site teams work.

  • Capture the docket. Skip the retyping.

    Take a photo, upload an existing docket or speak the delivery details.

  • AI drafts. You decide.

    Review the extracted details. A named person certifies the accepted supply.

  • Say the correction. Keep moving.

    Use your voice to correct delivery details instead of typing them out.

  • Hold to certify. Sign under your name.

    A deliberate 1.5-second hold confirms the certification.

Roadmap

Next on site.

Where we’re taking BUCOF Capture next.

  • Live today

    Capture, certify, validate, file

    Book on the cost code, certify at the gate, validate in the office, export PDF and CSV to SharePoint.

  • Planned

    Offline capture

    Capture delivery information without a connection. Sync when you’re back online.

  • Planned

    Integrated cost & quantity tracker

    Bring certified quantities and associated costs into one tracker within Capture.

  • Planned

    DAO-signed supplier certificates

    Generate supplier certificates with a DAO signature to support payment claim submissions.

Planned features · Release dates to be confirmed

See it on your next delivery.

We’ll walk you through booking, site certification and the records your team receives afterwards.